Sample application for participation in the tender, the procedure for filling it out and drawing up - the topic of our material from a series of articles on the conclusion of transactions through tenders and auctions. We will also tell you here about legislative regulation the issue and the relationship of the rule of law with the actual practice of organizing tenders.
How the legislator regulates the preparation of a tender application
Tenders are held in different forms: auction, competition or other. In the first case, the winner is the one who offers the most reasonable price, in the second - who offers more favorable conditions. In the third case, other methods of determining the winner are used. General Provisions on the holding of tenders are contained in Art. 447-449 Civil Code RF. There are also separate rules governing various types of trading. For example, Art. 46.3 of the Urban Planning Code of the Russian Federation determines the holding of auctions for the conclusion of contracts for the development of the built-up area.
Regarding the answer to the question of how to apply for a tender, how the source general order we can mention the law "On the contractual system in the field of procurement of goods, works, services to meet state and municipal needs" dated 05.04.2013 No. 44-FZ (hereinafter - Law No. 44-FZ). However, it cannot be argued that all tenders are held strictly according to the regulations of the specified regulatory source.
How to submit a package of documents for a tender
The tender documentation prepared by the customer describes in detail, how to make an application for a tender right. The organizer of the tender determines the form and draws up instructions for filling out the application. If this information is not available, you can use the provisions of Law No. 44-FZ.
An application is a designation of the application for participation in the auction itself and the package of documents attached to it (the so-called volume). Since the tender can take place in the usual manner or in the form of electronic tenders, the bids submitted by the participants are divided into written and electronic.
Submitting an application in writing
If the tender is held in the usual manner, then the submitted package includes:
- written application;
- volume of attached documents;
- inventory.
All this is numbered, stitched, sealed with the signature of the person authorized by the participant and the seal (if any). The application drawn up in this way is sealed in a tight envelope and sent to the organizer. It is advisable to indicate the name of the participant and his contact details on the envelope, although the absence of such information is not a reason for refusing to accept the application.
Submitting an application electronically
An application for participation in the tender can be submitted in electronic form, if such an opportunity is allowed by the tender documentation. In this case, the application form and the documents attached to it are sent with closed access (that is, it is impossible to study them before the start of the verification of applications).
Separately, we note the features of filing an application for an electronic auction:
- Only a person accredited on a specific electronic platform can participate in the tender.
- The application itself consists of 2 parts:
- in the first part, the participant discloses his offer, describes it and indicates the conditions;
- in the second, the same information is given as in a regular application.
An example of filling out an application
| Download the application form |
Regardless of the form of the tender, the application for participation must contain the following information and documents (Article 51 of Law No. 44-FZ):
- the name of the organization, all known and available addresses, as well as contact numbers, information about the founders;
- for individual entrepreneurs - passport data;
- an extract from the Unified State Register of Legal Entities and EGRIP or their notarized copy not older than 6 months;
- decision on the election or order on the appointment of the head of the enterprise;
- if a representative is engaged in the tender - a power of attorney or its notarized copy;
- additional documents if the organizer has special requirements (for example, the tender requires a license or membership in any self-regulatory organization);
- copies of constituent documents;
- proposal of the tenderer in terms of price, quality, timing, etc.
Depending on the specifics of a particular tender, the organizer may require other documents and data.
A sample of filling out an application for participation in a tender may look like this:
Application
Don't know your rights?
to participate in an open tender for the provision of services
for the repair of heavy equipment
for state needs
- Having studied the tender documentation, as well as the legislation of the Russian Federation and regulatory legal acts RF,
limited liability company "V-Max" ,
organizational and legal form, company name(name) (for legal entity), last name, first name, patronymic (for an individual)
TIN of director Vinch Maxim Leonidovich - 123456789,
TIN of founders, members of the collegial executive body, the person performing the functions of the sole executive body of the participant
located at: 690123, Primorsky Territory, the city of Vladivostok, st. Shooting, 1,
legal entity (IP) address
phone: 1-111-111-11-11,
contact number
in the face director Vinch Maxim Leonidovich, acting on the basis of the decision
position of the person authorized to act on behalf of the participant, his full name, on the basis of which acts
decision of the sole founder of 15.05.2013 No. 1 ,
informs about the consent to participate in the competition on the conditions established in the above documents, and sends this application.
- We offer to provide repair services in accordance with the requirements of the tender documentation at a contract price of 500,000 (five hundred thousand) rubles. (VAT included).
- The price shown in our offer includes all taxes and duties that we will be required to pay in the performance of a government contract.
- If we did not take into account any prices for services on the subject of the competition, these services will in any case be provided in full within the limits of the cost of the state contract we offer.
- In confirmation of the participant's compliance with the requirements established by paragraphs. 3-5, 7, 9 h. 1 st. 31 of the law of 05.04.2013 No. 44-FZ, we present the corresponding declaration (attached).
- We hereby guarantee the accuracy of the information provided by us in the application.
- If our proposals are recognized as the best, we undertake to sign government contract in accordance with the requirements of the tender documentation and the terms of our proposals.
- We attach to this application documents according to the inventory, which are its integral part.
Director: (signed) M.L. Vinca.
Thus, a sample application for a tender, as well as instructions for filling it out, is always in the tender documentation, which the organizer develops independently. At the same time, some requirements of the legislation on state and municipal auctions are taken into account when conducting private tenders.
Faces a problem: how to collect an application for a competition of interest? In fact, there is nothing complicated in this process, the main thing is to read carefully and meet the deadline for submitting applications. Yes, you will have to tinker with the first application, but then it will be easier. For example, if you participate in tenders of the same customer, you will be able to use previous applications as templates, since if the customer changes the documentation, then only slightly. If the customers are different each time, then you will have to deal with the preparation of the application each time anew.
A potential supplier must submit his application in such a way that it turns out to be the best, that is, it would be preferable among others both in terms of the price of the commercial proposal and in other parameters.
So how to collect an application
We begin the process by downloading the file with the tender documentation from the ETP and carefully reading both the documentation itself and the methodology for evaluating participants (if any). At this stage of the work, it is necessary to find out what the customer is submitting to the application, what should be included in its composition and how it should be executed Required documents.
Why read the assessment methodology? If such a document is in the documentation, then it is imperative to look through it, since your application will be assessed using this method. It may indicate the criteria by which your application may be rejected. For example, often the customer has the right to reject the application if commercial proposal submitted only for part of his request, if the validity of the offer is less than that required by the customer, if the participant in the application stipulates in advance delivery times that exceed the limits set by the customer, etc.
Approximate order of actions
Everyone organizes the preparation process for the competition in a way that suits him or her. We can suggest the following course of action. We advise you to start by compiling for yourself an approximate list of documents that must be included in the application when studying the tender documentation, for example :
- Customer form inquiries : questionnaire, commercial offer, information on the experience of deliveries, information on availability litigation, information on the availability of human resources and production capacity, etc.
- Constituent documents : current edition of the charter, decision of the sole participant, etc.
- Other documents confirming legal capacity : extract from the Unified State Register of Legal Entities, sheets of entry into the Unified State Register of Legal Entities, certificates of the Primary State Registration Number and TIN, etc.
- Accounting documents : reporting for the last reporting period, tax returns, calculations of insurance premiums, etc.
- : information on the availability of goods in the warehouse, letters of guarantee for shipment, copies of existing contracts and agreements with suppliers, etc.
- Documents confirming the positive experience of deliveries : copies of completed contracts, official reviews of buyers / customers, etc.
- Documents provided by your suppliers : all the same letters of guarantee, inquiries in the form of a customer for sub-suppliers (if you involve sub-suppliers and they must also provide some information about themselves according to the requirements of the documentation) and so on.
When the lists are ready, divide all documents into four groups:
- "There are ready-made" (for example, many people have copies of constituent documents or financial statements on hand, as they are often required for their current work);
- "We must do it ourselves" (for example, you yourself will need to fill out certificates according to the customer's form);
- "We need to make copies" (for example, there are existing or completed contracts, but they need to be copied);
- "It is necessary to request" (for example, you will have to request a fresh extract from the Unified State Register of Legal Entities or letters of guarantee from suppliers).
- all that needs to be requested - we ask first of all, since it will take time to obtain these documents;
- all that needs to be done is done by assigning responsibilities;
For example, a secretary can make copies of documents, and an accountant can fill out a certificate of personnel composition. At this time yourself, you can start working on a commercial proposal and other forms that you need to fill out.
- everything that is ready - we check and include in the application.
Now let's dwell on the especially important elements of the application separately.
Commercial offer
The commercial offer is the main part of the application. Yes, in open requests for proposals, the bids of the participants are evaluated both by price and by non-price criteria. But the bid price always carries more weight, and if you submitted a bid with a price higher than that of other participants, you are very unlikely to be recognized as a winner. Who wants to pay more if there is a cheaper offer?
So, how should a commercial proposal (QP) be drawn up for an application for participation in a tender? Start with the fact that Commercial proposal must be drawn up according to the customer's form, if this form is in the documentation ... If there is a form, draw up a commercial proposal only according to this form, you should not engage in unauthorized changes to it. In the commercial proposal form, it is necessary to fill in all the fields, including: the name of the participant, the list of products, its technical characteristics and volumes, prices without VAT, the amount without VAT, the amount of VAT, the amount with VAT, the amount of transportation costs, delivery time - these are the main data of any KP.
Pay attention to the requirements for filling out the commercial proposal, which are indicated in the documentation. If it contains a clause that transportation costs should be included in the cost of products, then you should calculate your CP exactly in this way. If transport costs need to be highlighted in a separate line, then in the commercial proposal this part of the commercial proposal must be registered separately. Delivery times must be in accordance with the requirements of the customer. You either agree to its terms (if there is a preliminary delivery schedule in the documentation), or you indicate your terms, which should not exceed the delivery period limits set by the customer. For example, he needs to deliver the goods in the 1st quarter of 2016, in this case, you can schedule the delivery schedule for January, February and March 2016.
It is very important to observe the use of monetary units: usually tenders are held in rubles, therefore the commercial proposal must also be drawn up in rubles, even if there are import items in the list of products that you purchase for currency. You can attach a letter to the commercial proposal stating that prices in rubles are valid at a specific exchange rate, etc., but the commercial proposal itself must be in rubles.
Applications can be added to the CP. These may include: agreement to fulfill all the requirements of the terms of reference for the supply, an official letter containing clarifying / clarifying comments on your part, copies of certificates of conformity for the goods, as well as copies of technical specifications, passports and other similar documentation. It is better to include copies of technical specifications, passports and certificates in the application: you will show the customer that you are offering a product corresponding to his terms of reference.
note that the basis of the application is a commercial proposal and a letter of offer - an official letter expressing your proposal to conclude an agreement for the supply of the declared products. The offer validity period should not be less than the one specified in the tender documentation - very often such an error leads to the rejection of the participant's application.
Participant information
As part of the tender application, a potential supplier must provide all the necessary information about himself. In principle, this information is pretty standard. Usually you need to fill out a questionnaire with basic information about yourself, provide information about the owners, about the volume of supplies to last years, the availability of ongoing and completed litigation, the availability of the necessary human resources and production capacity. All this information is most often included in the application in the form of certificates according to the customer's form, which are attached to the tender documentation.
How to fill out such certificates? Here are some tips:
— indicate current and truthful information in the questionnaire : carefully check the legal and postal addresses, telephones, e-mail addresses - errors will lead to the fact that the customer will not be able to contact you;
— fill out the documents as fully as possible : if the customer form provides for the disclosure of the volume of supplies for the last three years, then it is necessary to provide data for exactly three years, not two or one. The more fully your documents in the application are filled in, the more points the competition commission can give you;
— it is not necessary to disclose information constituting a trade secret ... If you consider any information a commercial secret and do not want to show it to the customer, then you can not provide it, but include an explanation of such a decision in the application. For example, you can consider the same supply volumes over the past three years as a trade secret. In this case, you can attach an official letter stating that this information is confidential instead of a certificate according to the customer's form. Another way out of this situation may be this option: you fill in the supply volumes not in value terms (rubles), but in physical terms (tons, kg, pieces), and also attach a letter where you explain such a presentation of the form;
— accompany certificates with attachments in the form of supporting documents ... For example, delivery experience can be confirmed by copies of completed contracts, and a positive reputation - by the reviews of your customers.
Documents of title
The documents of title include constituent documents, an extract from the Unified State Register of Legal Entities, sheets of entry in the Unified State Register of Legal Entities and TIN, financial statements. Copies of these documents must be present in the application. Pay attention to their completeness and relevance. For example, the charter must be valid ( latest revision), - fresh, received in the last month, etc. If any changes have occurred since the registration of the company, then they must be confirmed with copies of decisions, sheets of records in the Unified State Register of Legal Entities and certificates of amendments.
The financial statements are at least provided for the previous year and the last reporting period of the current year. Individual entrepreneurs, instead of reporting, can attach copies of declarations to the application. If you do not generate interim reporting, then it is best to also issue this moment with an explanatory official letter to the customer.
Documents confirming the possibility of delivery
These documents include:
- copies of existing contracts;
- copies of dealer / distribution agreements;
- letters of guarantee from your suppliers.
It is important to consider the following points here.
The preference is always given to the participant who is the manufacturer of the declared products. As a rule, it is the manufacturer who can offer the customer the lowest price. The second "in rank" are official representatives / dealers / distributors who work directly with domestic or foreign manufacturers. The third place in this list is occupied by participants who can be classified simply as "suppliers", that is, in fact, resellers. Such suppliers most often participate in tenders where lots are mixed, that is, they contain positions from different manufacturers - one manufacturer will in no way be able to cover the customer's need for products that it does not produce. A reseller can: he buys goods from several companies and delivers them to the customer.
The documents confirming the possibility of delivery are ranked in the same way. The greatest weight will have valid contracts and letters of guarantee from manufacturers and authorized dealers.
When all documents are collected, each of them is signed by the head, and copies are certified, if necessary, the application can be scanned and uploaded to the ETP. Requirements for scans of documents, their formats and names are prescribed in the application. If the application is submitted in paper form, then the collected package of documents is drawn up in an envelope and sent to the customer's address. Please note that sometimes it is necessary to attach an electronic copy of it on an external medium (disk, flash) to a paper application.
Application sample. Many people ask how to write an application or how to write an application. First of all, I would like to say that an application is a written request from a subordinate to the chief (to the supply department) with a request. As you understand, requests are different and therefore in the application you can ask for repairs, painting and much more.
The examples of writing applications are similar in content and therefore do not differ much from each other, except for those cases when the company's policy requires the registration of applications on an official letterhead with the company logo. Although in essence the applications are intended for internal use.
How to make an application?
The head of the document indicates the name of the department, department, organization, or something else. As well as the person to whom the application is addressed specifically, as a rule, all applications are written to the supply department. In the application itself, we write about what we need to complete a specific task.
Application forms:
Applications can be both internal and external. We have dealt with the internal applications, they are used for the internal use of the company.
External applications include applications for receiving something. For example, in order to obtain a patent, I need to file an application where I explain the essence. To attract foreign workers, you need to write an application for the need to attract foreign workers. An application for issuance, an application for sale, an application for a loan and many other external applications that must be written or completed using the company's official form are essentially similar to internal applications, the samples of which are below, except that the data will be completely different.
Even athletes make some kind of claim. For example, an application for a rank.
You can write an application using the sample below.
Application sample No. 1
Completed application form
To the supply department NGCH-1
from the master of the Perm section
produced by G.V. Lazarev
To repair the corridor of the EC st. The farm needs to be made and installed 3 fire doors in the doorways;
1.2030 mm. × 970 mm. - right opening ………………. 1 pc.
2.2030 mm. × 970 mm. - right opening …………….… .1 pc.
3.2030 mm. × 870 mm. - left opening ………………… 1 pc.
Master of Perm
production site G.V. Lazarev
Application sample No. 2
Completed application form
To the supply department NGCH-1
From Bordachev N.D.
Required materials for the repair of offices NOD-1
1. GKL ……………………………………………………………… .150 m2.
2. Plywood …………………………………………………………… 52 m2.
3. Self-tapping screws for wood 35 × 3.5 ………………………………………. 500 pcs.
4. Dowel screws 75 × 4 ………………………………………… .200 pcs.
5. Suspended ceiling set ………………………………… ..52 m2.
incl.
Baikal tile ……………………… 52m2
guide angle ……………. 15 pcs.
guides 3,7 ………………… .14 pcs.
guides 1,2 ………………… .24 pcs.
guides 0,6 ………………… .28 pcs.
suspensions ……………………………. 28 pcs.
6. Vinyl wallpaper ………………………………………………… 150 m2.
7. Wallpaper glue …………………………………………………… 8 pcs.
8. White paint ……………………………………………………… 25 kg.
9. Kohler (beige, tangerine) 0.7l. ……………………………………… .6 pcs.
10. Paint in / d white ………………………………………………… .64 kg.
11. Putty "Vetoit" …………………………………………… .40 kg.
12. Plaster mix ……………………………………………… 50 kg.
13. Linoleum 3 m. …………………………………………………… .52 m2.
14. Floor paint ………………………………………………… 10 kg.
After the publication of the notice of the tender, each supplier wishing to participate in the procurement must submit an application for participation in the tender. Depending on the type of purchase, it can be, for example, a quotation or two-part, as in the case of an electronic auction. Each of them has its own peculiarities of filling out, we will consider an example of an application for a tender below.
Preparation of an application for participation in the auction
Preparation of an application for an electronic auction includes 2 stages: preparation of the first part and preparation of the second part.
- The first one is the consent of the participant to this tender, as well as the technical proposal in which there is detailed description goods, works or services that are required by the customer. In this part of the application, you must very carefully fill in the characteristics of the goods (works or services), because the slightest mistake or non-compliance with the requirements will entail the rejection and termination of participation.
- The second part contains information directly about the company, the necessary details and signed decisions. Some of the necessary documents are located on the electronic trading platform, which is the operator of the purchase and they are transferred to the customer, therefore, again, after passing the accreditation, they do not need to be attached when sending part 2.
First part of the application is considered first and only for the five participants who offered the best price at the auction, the tender commission together with the customer will consider the second parts of the applications.
In case you need help in drawing up an application for participation in the auction or are not sure of the correctness of filling, you can use our application registration service or get a free consultation of our specialists.
This is how the application for the electronic auction takes place.
For other non-electronic forms of bargaining, it is submitted in writing in a sealed envelope.
Deadline for filing an application for participation in the auction
The deadline for submitting an application includes the preparation and submission to the site of the documentation required for the tender. It is also possible to correct or withdraw it during this period.
- In all other cases - not less than 15 days in advance.
- Amendments to the tender documentation is possible only if there are more than 2 days left until the end of the acceptance of bids. Then the customer can make changes and extend (if necessary) the time for filing applications up to 7 or up to 15 days, depending on the amount of the NMCK.
If the NMCK is less than RUB 300 million or, if an auction for construction, reconstruction, overhaul, and NMCK does not exceed 2 billion rubles - not less than 7 days in advance;
As for the supplier, he can withdraw the application or make changes to it during the entire period of admission. If the contractor does not have time to make changes during this time, he will be obliged to participate on the conditions specified in his proposal.
Sample application for participation in the tender
Strictly regulated federal law there is no sample for filling out an application for participation in the tender. But there are regulatory rules for its preparation.
As for Form 2, it is necessary to enter the exact characteristics of the goods (works or services), which the customer specifies as the object of the auction. Whether the application will pass the selection depends on the accuracy and correctness of the data you specified.
On our website there is a very detailed sample of how to fill out an application for a tender. After studying this example, it will become more clear to you exactly how you need to fill out the form.
Based on all types of purchases, average number of applications submitted for bidding under 44-FZ amounted to - 2.7 pcs, and the number of applications under 223-FZ is 1.6 pcs.
It can also be seen from the infographics that the most competitive purchases for 44-FZ are carried out in the price range up to 10 million rubles.
At the same time, the popular bidding for 223-FZ are within from 10 million rubles up to 50 million rubles., in this price range, purchases should be made from SMEs if goods or services are included in the list of purchases from SMEs.
On average, there are 2 participants for one procurement procedure from SMEs, and the average contract amount is 5.6 million rubles.
The most competitive area of bidding is construction, under 44-FZ - 3.8 applications for the procedure. Within the framework of 223-FZ - 1.9 applications.
How to apply for bidding
The application is submitted in writing for participation in the tender if it takes place in the form of a competition, request for quotations or an auction not in electronic format... There are also certain rules for written submission.
The envelope contains information such as:
- the name of the company that submitted the application;
- her address;
- lot number;
- subject of the tender.
The envelope indicates on what date and at what time it can be opened. Naturally, the address of the ordering company and his contact person must be written.
How to apply for an electronic auction
If the contractor first decided to participate in the auction, then before submitting an application for an electronic auction, it is necessary to obtain an EDS and be accredited on the ETP.
Advice: if the company has already been a bidder, then it is enough to make sure that the EDS and accreditation on the trading platform have enough time before the expiration date.
During the initial passage of accreditation on the ETP, part of the documents required for participation is sent to the site operator and re-submission to the customer, upon direct application, is not required.
The main differences and peculiarities of filing an application for an electronic auction are the following points:
if the participant has less than 3 months left until the end of the accreditation period, then he does not have the right to submit applications for the auction;
all documents must be in the correct electronic format, correctly oriented on the page and not larger than the specified size;
an application for an electronic auction consists of 2 parts, they must be submitted simultaneously;
deadlines for submission depend on the price of the tender itself. The threshold is the amount of 3 million rubles: if the amount is less, then the time for filing is at least 7 days from the date of the notification; if the amount is more, then the period must be at least 20 days;
a prerequisite is the security of the application, for the electronic form of the tender it is accepted only in the form of cash security deposited into a special account with the bank.
When the accreditation is passed and both parts of the application are completed, they must be submitted to the operator's site. Having signed all the documents with an EDS and observing all the requirements of the ETP, you need to attach the documents to the site. After that, the process of their consideration and selection of the winner begins.
Assistance in preparing an application for participation in the auction
Still, how to prepare a tender application and submit it? If your company does not have a special tender department that deals with all issues of the organization's participation in procurement, then it is best to contact the specialists. RusTender employees will be able to accurately fill out Form 2, even for a complex technical assignment, and will submit all documents to the site on time.
Ltd IWC"RusTender"
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Tendering or tendering is a competitive method for determining a supplier in the field of state and municipal procurement. Tenders allow the customer to find the most profitable among the many offers, and a potential supplier - to establish contact with government organizations and take part in an open, fair competition with healthy competition.
Tenders are open to everyone (with the exception of a number of special cases stipulated in 44-FZ), however, in order to become a participant, it is necessary, first of all, to correctly draw up the documentation. An application for a tender is one of the most important components of a package of documents that a potential supplier submits. In many cases, it is the literacy of the application that determines whether the company will be allowed to participate in tenders.
We will tell you about what applications for tenders exist, how to properly draw up documents and prevent the application from being rejected for participation in the tender.
General information about the tender application
First of all, you should decide what types of tenders exist.
The supplier can apply to participate in the tender for the following types tenders:
- Auctions (including electronic);
- Request for proposals;
- Request for quotes;
- Competitions (one-stage and two-stage).
An application for a tender, regardless of its type, confirms the desire of a particular company to conclude a government contract and serves as a source of basic information about this company.
Applications for participation in tenders are divided into two main types:
- Written... Submitted in writing and include: a written application, a package of documents, an inventory. Served by mail using registered mail.
- Electronic... You can submit an application through the electronic platform. In this case, a digital signature and electronic copies of documents are required.
Important
The most important thing to remember is that the legislation prohibits the customer from establishing a specific application form for participation in government tenders. The customer, being guided by the norms of Law 44-FZ, can establish requirements for companies and give recommendations on the application form, but has no right to demand that all applications be filled out in the same way.
The application form is free.
Free form does not mean that you can make and submit an application the way you want. First, the legislation contains a number of requirements for applications for each type of tenders. Secondly, the customer has the right to make recommendations. Thirdly, in the public procurement system, certain general forms applications, samples, the use of which is considered good practice.
If you have just started your journey in the system of state and municipal procurement, we recommend that you use generally accepted samples, since they are designed in such a way as to minimize the risk of rejection of the application. Using a sample tender application will increase your chances of success.
For your information
If you plan to take part in an electronic auction or other electronic tenders, we recommend that you additionally familiarize yourself with Article 66 of Law 44-FZ, since an application for participation in an electronic auction consists of two parts, and it has more stringent requirements than other applications for participation in the tender.
What information should be in the tender application
As already mentioned, one of the main tasks of the tender application is to provide accurate and complete information about the company and the supplied goods, so that the customer can decide whether this participant meets all the requirements for potential suppliers. That is why, when submitting an application, they must contain both information about the supplier himself and information about the supplied product (service).
In the application for participation in the tender, it is necessary to indicate:
- ✔ Consent to supply goods, perform work or provide services on the terms stipulated in the tender documents. Without this consent, the company will not be admitted to bidding;
- ✔ The exact name of the supplied product (service);
- ✔ Specific technical characteristics of the product, which is supposed to participate in tenders;
- ✔ The number of supplied goods (volume of work performed, services provided);
- ✔ Documents that confirm the compliance of the goods with all the necessary quality requirements, as well as the requirements provided for by customers in the tender documents.
In the part of the applications where the product is described, special attention must be paid to its quality and technical characteristics. All declared parameters must comply with industry regulations and customer requirements.
In the event that the technical characteristics of the goods do not match, the tender will be rejected. Compliance must be 100%. In addition to information about the product, when submitting applications, the participant must indicate information about himself.
Information about the participating company, which should be in the application for tender:
- ✔ Company name, company name, if any;
- ✔ Contact phone number of the company;
- ✔ Postal address (registration and actual location);
- ✔ TIN;
- ✔ Decision on the election and order on the appointment of a manager or an authorized person;
- ✔ Copies of constituent documents;
- ✔ Extract from the Unified State Register of Legal Entities or Unified State Register of Legal Entities;
- ✔ The proposal of the participant, which he makes to participate in a specific auction;
- ✔ Additional documents, if required by law or by the customer.
The exact list of documents and information, as a rule, must be specified in the tender documents - you must carefully read it. If tenders are held in the form of an electronic auction, then the application consists of two parts: the first one gives consent to participate in the auction and indicates the characteristics of the goods, and the second contains additional information about the company. Parts of applications are considered separately at different stages of the auction.
As a rule, customers additionally draw up instructions for filling out applications, which are placed in the tender documents. This is done in order to facilitate the bidding process and to avoid ridiculous mistakes.
What is the deadline for submitting an application for participation in the tender
The proposal is essentially the main proposal, especially when it comes to traditional rather than electronic tenders. The main task of the supplier in this case is to describe his offer as accurately as possible, to show the advantages and convey all the important information, on the basis of which the customer will make a choice in the future. The quality and completeness of the information in the application is a guarantee that the participant's proposal will be considered, and, in the case of auctions, the participant will be admitted to the second stage of participation in tenders.
It is important to remember that the customer sets the deadline for submitting applications for each tender, they must be strictly observed, since the application arriving later than the deadline will simply not be taken into account. This is especially true for applications that are sent using mail.